Archive for the ‘e-mail templates’ category

Asking for information (Informal)

Thursday, February 7th, 2008

 

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At 16.22 01/07/2007, you wrote:

I hear you’re working on the Smith account. If you need any information don’t hesitate to get in contact with me.

Hi Tom,

Listen, we’ve been working on the Smith account and I was wondering if you could give me a hand? I need some inside information on recent developments over there. Do you think you could pass on any information you might have?

Thanks

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Organising a meeting

Wednesday, January 30th, 2008

 

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Dear Sam,

I am writing to follow up on our phone conversation re: the upcoming meeting. We’ve made good headway in our planning, having settled many of the arrangements, e.g., the date, time, and venue. However, we still need to decide on the agenda, i.e., who will speak, in what order, and for what length of time. Fortunately, we have free rein to set up the meeting as we see fit, so it’s just a matter of hammering out the details before we can invite the participants, book the meeting room, etc.
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I suggest that we call a second meeting and invite some of the people who will be involved in the meeting: Adam, Lin, Toshi, Cecelia, et al. With everyone there, we should be able to come to a decision about the remaining issues. If this is in line with your thinking, I’ll send out an email ASAP. Let me know what you think.

Luis

P.S. We also need to start planning the annual meeting, but we can wait until this one is wrapped up before we start on that.
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Technical (Informal)

Friday, January 18th, 2008

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Good Morning,
At present, your email account is set to auto-purge email messages older than 14 days from your “Spamscreen” folder on the mail system.
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We wish to alert you to an upcoming change in this service effective Monday, October 4th, 2007. We will extend the age of messages to be purged from your “Spamscreen” folder from 14 days or greater to 21 days or greater as of this change. This change is necessitated by another important upcoming enhancement in our service. Shortly, we will begin automatically creating “Spamscreen” folders for all new accounts. We are increasing the age of messages to be purged by one week to allow additional time for new colleagues and students to acclimatise to our environment and this important service.
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If you have additional comments, suggestions or questions, please feel free to contact the Computing Help Desk or me.
Cheers,
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Formal invitation 1

Wednesday, December 5th, 2007

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Dear Dr. Mc Crory
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I trust this note finds you well. 
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We are currently organising a conference on human resources which will take place at the Escuela Andaluza de Salud Pública (the Andalusian School for Public Health) in Granada this coming June.
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I would like to invite you to present your views and opinions on this matter from your experience in the Department of Health, Social Services and Public Safety for Northern Ireland
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The provisional date for this event is 12th June, but as soon as we have confirmed this I will let you know.
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I hope you will be able to attend. 
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I would also like to take this opportunity to thank you and your team for your time, effort and kind hospitality when we were in Belfast last year. 
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We plan to organise an attractive schedule during this event, so I hope to be able to return the welcome. 

Kind regards

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Inquiry (Formal)

Wednesday, November 28th, 2007

 

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Hello,

I read on your web site that you offer a CD copying sevice for large quantities of CDs. I’d like to inquire about the procedures involved in these services. Are the files transferred online, or are the files sent by CD to you by normal post? How long does it usually take to produce approximately 500 copies? Are there any discounts on such a large quantity?  

Thank you for taking the time to answer my questions. I look forward to your response.  

Jack Finley
Sales Manager

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Invitation (formal)

Wednesday, November 21st, 2007

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Dear Mr. /Mrs. __________,  
I have the great pleasure of inviting you to our symposium. We have made the registration process as simple and convenient as possible. You have only to confirm your attendance by e mail (
sym@iavante.es) or by telephone, 951015327, where Inma will attend your call.  If you require accommodation we can organise, through our travel agent, for you to stay at the Andalucia Center Hotel, a four star establishment close to CMAT, where the symposium will be held.   I very much look forward to seeing you at SYM ’07. If you have any queries or would like any further information you are welcome to contact us at the above email or telephone number.  

Yours sincerely, 
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